AdressOur AstraZeneca Nordic Marketing Company employs around 550 people and has offices located in Oslo, Stockholm, Copenhagen, and Espoo. AstraZeneca Nordic is a recognized leader in its core therapy areas and aims to improve the lives of millions of people. This is an area where you are free to be more - you are encouraged to challenge traditional ways and test your curiosity. We drive innovative science, deliver key launches, build close collaboration and partnerships within health care.
We are looking to appoint someone to this exciting split role opportunity - External Events Planner Oncology Business Unit, Sweden (50%) supporting our Oncology team in Sweden in the execution of local meetings, activities and events. Executive PA (50%) supporting the Head of Oncology, Medical Affairs Director & Oncology Leadership Team (OLT). The role will be located in Stockholm.
What you will do
Within your External Event Planner responsibilities, you will coordinate and support execution of meetings and events, such as speaker-led meetings, scientific meetings, and advisory boards, and ensure local context, language, and adaption to processes when planning of those events. You will work closely with different internal and external stakeholders and assure that all tasks are of correct quality and in accordance with written procedures, current legal requirements, and internal standards. You are flexible with the ability to coordinate multiple tasks for different teams and functions simultaneously. You prioritize tasks and you clearly communicate expectations and deliveries to optimize the collaboration with your customers and colleagues. You have a good overview of the details - as well as the overall objective - which gives a good basis for driving continuous improvements in your daily work. You will feel at your best in this position if you are self-motivated, solution oriented and interact independently with both internal and external stakeholders in the planning of customer engagements.
Within your capacity as Executive PA and support to the Oncology Leadership Team you will support with:
- Appointment coordination, appointment scheduling/rescheduling and tracking - Head of Oncology & Medical Affairs Director
- Travel planning, travel booking and expense accounting - Head of Oncology & Medical Affairs Director
- Preparation of documents, presentations and meetings
- Support to internal OBU Meetings for example OBU Townhalls, Medical Townhalls, Oncology Leadership Team Offsite, Oncology Medical Leadership Team Offsite & Oncology Conferences - venue, restaurant, vendor set up, speaker contracting
- Coordination of non-tumour area specific Congresses
What we need from you
You will be the point of contact for different functions within the organization. Strong communication skills and partner management are hence essentials.
To be proficient in English completed with one other fluent Nordic language are required.
To show a track record of activities' coordination involving multiple partners, internal and external processes and systems preferentially from the pharmaceutical industry is expected to be at ease in the role.
- Specialist with knowledge in relation to administrative/ business support activities in the relevant area
- Preferably having experience as Sales and Marketing Assistant and/or functional assistant work
- Excellent communication and presentations skills
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Why AstraZeneca?
Take ownership, step up and innovate in a company that's growing at pace. Fast-paced and ever-changing, it takes agility and responsiveness to stay committed in our pursuit of excellence. We work together with a sense of urgency to tackle the unanswered questions - innovating, challenging accepted norms, quick decision-making and taking smart risks. We've created a culture where everybody, from all backgrounds, can be themselves and bring their true self to work. Our business is part of AstraZeneca's journey to cultivate a culture of inclusion and belonging by internally building diverse teams, and on a wider scale, advancing societal change. A place of trust, it's an opportunity to take accountability, be brave, speak up, step up and disrupt to change the game for Oncology, now and in the future.
Are you ready to bring new ideas and fresh thinking to the table? Brilliant! Apply in the link.
Welcome with your application, in English, latest by the 21st of March 2024
We would love to talk to all of you amazing people showing interest in a career at AstraZeneca, but unfortunately that isn't possible. With that said we set our pride in giving you a good experience even if it turns out that you aren't the chosen one this time. We are thoroughly reviewing your CV and will come back shortly with feedback.
I&D
We are proud to have a unique workplace culture that inspires innovation and collaboration! Here, employees are empowered to express diverse perspectives - and are made to feel valued, energized and rewarded for their ideas and creativity.
Where can I find out more?
Our social media, Follow AstraZeneca on LinkedIn: https://www.linkedin.com/company/1603/
Inclusion & Diversity: https://careers.astrazeneca.com/inclusion-diversity
Career site: https://careers.astrazeneca.com/
The Nordic Marketing Company
Date Posted
14-mars-2024
Closing Date
21-mars-2024
Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.
