AdressAs an Executive Assistant, you will work closely with 1-2 managers and play a pivotal role in ensuring seamless communication, providing dedicated support, and driving initiatives that contribute to the success of the department. You will be the key representative and point of contact, fostering trust and maintaining a high level of professionalism both internally and externally.
Responsibilities:
Communication:
- Act as a primary point of contact for internal and external stakeholders on behalf of the Manager.
- Exchange complex information accurately and with integrity.
- Develop and maintain documents, presentations, and communication materials.
- Communicate on behalf of leadership team to stakeholders and the rest of the organization.
Support:
- Provide administrative support in an organized and timely manner.
- Conduct advanced calendar management, proactively prioritize the manager's time, and coordinate meetings.
- Prepare materials, analyses, and presentations with attention to detail.
- Support the managers in implementation and execution of operational processes to support the smooth running of the organization.
- Proactively create monthly and yearly planning of events and meeting cadence.
- Manage travel arrangements, travel reports, expense reports, time reports, and other administrative tasks when needed.
- Organize meetings, events, and conferences.
Drive:
- Understand how the role impacts the department's objectives and take initiative accordingly.
- Create and maintain necessary networks for the role and the Managers.
- Develop and implement office and administrative routines.
- Drive own initiatives and delegated tasks/projects independently and collaboratively.
Qualifications
- Minimum of 3-5 years of executive support experience, preferably in a large international organization.
- Strong administration and organizational skills, coupled with comfort in a fast-moving environment.
- Excellent communication skills in English, both written and spoken.
- Proficiency in Office365, including PowerPoint, Teams, and Sharepoint.
- Previous experience in administrative support to executive managers and leadership teams.
- Technical proficiency with a high level of adaptability to change
As a Person, You Are:
- Flexible, driven, and proactive, with a doer attitude that takes initiatives.
- Detail-oriented with a focus on quality in your work.
- Comfortable thriving in an ever-changing, flat, fast-moving, and less structured environment.
- Possess high levels of discretion, integrity, and professionalism.
- A true team player who enjoys collaborating and supporting others.
- Organized with the ability to prioritize and adapt your days according to the organization's needs.
Additional Information
This is a full-time permanent role based in Stockholm.
If you feel that your experience, skills and ambitions are right for this role, please send your resume In English (no need for cover letter)
We look forward to receiving your application!
H&M is committed to creating a Diverse & Inclusive environment and we are actively looking for qualified candidates irrespective of race, gender, gender identity, sexual orientation, ethnicity, religion, national origin, disability or age
