AdressWe believe in fostering a positive work environment where every team member plays a crucial role in our success. As we continue to grow, we are seeking a dynamic and proactive Office Coordinator to join our team in Stockholm. As the Office Coordinator, you will play a key role in managing various responsibilities related to office operations and spaces.
As the Office Coordinator, you will be the heart of our office, responsible for ensuring a welcoming and organized environment. Your role involves a variety of tasks, from maintaining the aesthetics of the office to handling essential administrative duties. We value individuals who take initiative, build strong relationships, and contribute to a positive workplace culture.
Key Responsibilities:
- Firsthand office contact for colleagues and visitors, handling fobs and entry procedures.
- Coordinate on-site visits, including those from internal and external stakeholders.
- Manage maintenance tasks, including follow-ups with cleaning services and repairs.
- Inventory management for classroom and office supplies, storage, and key card systems.
- Manage minor furniture orders
- Assist in onboarding new faculty, and providing office and equipment orientation.
- Handle post forwarding, scanning, and sending invoices.
- Act as the contact point for deliveries, coordinate bigger deliveries, and office holiday decorations.
- Manage room booking systems in collaboration with IT
- Provide support for the social committee, including shopping and event preparation, and handle planning and ordering of shared office fika.
- Serve as a general HR link for smaller office events.
- Maintain kitchen standards, including daily checks, ordering, and labeling.
- Assist in other maintenance tasks related to our housing sites.
Requirements:
- Strong organizational and multitasking skills.
- Excellent communication in Swedish and English and interpersonal abilities.
- Ability to work independently and take initiative.
- Proficiency in MS Office and basic IT skills.
Meritorious:
- Previous experience in office coordination or related roles.
Start Date and Application Process
If you are a self-motivated individual with a passion for ensuring smooth office operations and creating a positive office atmosphere, we would love to hear from you! This is a part-time position (80%), not working on Wednesdays, offering a unique opportunity to contribute to the vibrant culture of our organization. Start date as soon as possible. Please submit your resume and cover letter in English. Applications will be reviewed continuously.
Diversity and Inclusion at DIS
At DIS, we believe that embracing diversity in all aspects of the learning and working environment is necessary for our students and employees to reach their full potential. We want to create a community in which each member feels welcomed and supported, across all identities and life experiences. This includes, but is not limited to, diversity of race, ethnicity, gender and sexual identities and socio-economic background.
DIS is a non-profit study abroad foundation established in Denmark in 1959, with locations in Copenhagen and Stockholm. DIS provides semester, academic year, and summer programs taught in English, and offers high-impact learning experiences for upper-division undergraduate students from distinguished North American colleges and universities. The intellectually challenging curriculum is broad, cutting edge, and enriched by experiential learning components, including faculty-led study tours across Europe. It provides students with opportunities for meaningful cultural engagement and personal growth, which is further enriched through housing and extracurricular offerings.
