AdressDo you want to shape the future?
Developing and constructing a wind farm project is a complex process, managed by a multidisciplinary team of people and involving multiple components. Coordinating these resources effectively is crucial to ensuring that each project is constructed within agreed budget, timeline, quality and safety parameters. The Document Manager works alongside the Project- and Package Managers as well as Construction Leads and O&M Package Managers and will be responsible for managing the documentation aspects of construction and O&M sites (including activities in early project stages and procurement activities).
Your tasks and responsibilities as a Document Manager
We offer an exciting and varied position within Vattenfall’s Wind business - a rapidly growing field offering excellent career opportunities. The role sits in the Project Delivery team Onshore and includes the following responsibilities:
The Onshore Document Managers will support windfarms in development, construction and operation phases within all locations
The Onshore Document Managers manage processes and documents in a standardised way, in-line with BA Wind and IEC 61335-1 and ISO9001
The Document Manager will be responsible for managing wind farm documentation within the Onshore Document Management System SharePoint
The Document Manager will facilitate the completion of the Hand-Over-Take-Over tool in SharePoint to ensure documents tagged and signed off appropriately
Report progress utilising Power Bi or similar systems
Responsible for the population of SAP DMS with required documentation
The Document Manager will provide Document Control support for all markets
SPOC (single point of contract) for processing documentation
Quality check, receive, distribute and track documentation
DMS, maintaining version control, metadata and system users
Follow document control procedures and processes
Maintain and Manage Master Document Register
Manage workflows between Vattenfall and our Contractors, for documents requiring review and approvals, based on information in our contracts and Master Document Register
Manage internal and external permissions within SharePoint or similar systems
Ongoing evaluation of internal and external document quality, performance and adherence to requirements
Facilitate internal and external Document Management meetings
Train internal and external project team members with the use of SharePoint
Ensure the timely turnaround of documentation issued internally or received externally
Prepare documentation/reports in preparation for handover to O&M or Investors
Our Organisation
Energy is our contribution to quality of life – day after day. With around 20,000 colleagues Vattenfall provides comprehensive electricity and heating offerings to several million customers in northern Europe. For the work ahead we need people who are fully dedicated to our customers and to a sustainable society – people like you.
Within Project Delivery we focus on the people and put a lot of effort into creating a psychologically safe working environment. We are therefore looking for honest and open individuals with a positive mindset who are able to work in a team and build strong relationships to fit into our culture. We hope to find someone who is proactive in identifying opportunities for improvement and learning. Since we work across several countries, good command of the English language (both verbally and written) is important.
Location
Work location can be in Amsterdam (NL), Hamburg/ Berlin (DE), Solna (SE) oder Hexham (UK).
The role is primarily office based, however, some travel is anticipated and encouraged (always at the employee’s discretion) to the construction sites and/or other offices to build relationships or help support the projects (all assuming it is safe to do so).
Your profile as a Document Manager
You have around 2-3 years' experience in a similar position
Strong oral, written and interpersonal communication skills
Experience in document management systems, preferably SharePoint or similar
Experience in managing technical documentation particularly in Engineering Industry
Proficient in SharePoint, SAP DMS, MS Word, MS Excel, MS Visio, MS PowerPoint
Strong organisational and coordination skills
Ability to adapt to tight deadlines, heavy workloads and frequent changes in priorities
Experience of working cross culturally and across global locations
You can work autonomously in a project team environment while continuously gathering input from various internal stakeholders such as engineers and project managers
You have the ability to work methodically focussing on details
Strong team player with the ability to influence over a wide network of co-worker relationships and work in multicultural teams
You are able to work and communicate effectively with others in order to achieve a shared goal
You are results-orientated, and able to produce concise information
Proactive approach to Health, Safety and Environment topics
Willingness to take on ad hoc tasks and contribute driving innovation
We offer
Work in an open, agile and modern environment and collaborating with great colleagues who support each other. Offering you a work environment with diverse, international and inspiring colleagues where we focus on resilience, knowing that this is a key element for your wellbeing. We support the reconciliation between work and private life with flexible working conditions supported by a smart travel policy. The advantages of working for Vattenfall are about more than money - join our journey towards Fossil Free Living within one generation.
More Information
We welcome your CV and motivation letter in English, no later than March 24, 2024. We kindly request that you do not send applications by any means other than via our website.
For more information about the recruitment process you are welcome to contact our recruiter Cristina Kunze via mail: cristina.kunze@vattenfall.de.
At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Click here for further information.
The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, Validata.
Since Vattenfall is a part of the Swedish critical infrastructure, many of our services are security classed. If this position is security classed the final candidates might be subjected to a security vetting process, according to the Swedish legislation.
We look forward to receiving your application!
Vattenfall is a European energy company with approximately 20 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.
